Guide
HOW IT WORKS.
Step-by-step guides to running events and coaching on Lapvio.
For organizers
Getting set up
Your Pro dashboard
Where you land when you sign in. Your next event at a glance, quick actions, and how the admin is laid out.
Organisation & branding
Set your organisation's identity. Name, logo, colours, bio and contact details, so your events and public profile look like you.
Getting paid
Connect Stripe so drivers can book and pay you, set up tax, and define your cancellation policy.
Your team & permissions
Add staff and instructors, invite admins, and control exactly what each person can see and do with roles.
Integrations
Connect the services that power your events. Email sending, waiver signing, and your existing shop.
Building an event
Create an event
Start a trackday: the basics, who it's for, and the eligibility rules that decide who can register.
Pricing, sessions & tickets
Set your sessions (the seat pools), the tickets you sell into them, and when booking opens and closes.
Briefings
Build the safety and circuit briefing drivers complete online before they arrive, from reusable blocks.
Waivers
Collect a signed waiver from every driver online, as part of registration, with no paper at the gate.
Publish & your listing
Write the public event page, add a cover image, and publish it to your profile and Lapvio's trackday discovery.
How registration works
The journey from a driver booking a place to checking in: portal access, briefing, waiver, and ready.
Event day
The roster
The live list of who's coming: registration, readiness, and check-in, all in one place on event day.
Accessible in your PRO admin
Operations
Organise the day: put drivers into run groups, assign pit and garage space, and roster your staff and coaches.
Accessible in your PRO admin
Check-in scanner
Turn any phone into a gate scanner. Scan a driver's QR code and check them in instantly.
Communications
Reach your drivers from inside the event: portal links, reminders, and targeted emails, all sent as you.
Accessible in your PRO admin
After the event
Close the day off: flag anything that needs follow-up, log incidents, leave notes for next time, and ask drivers how it went.
Accessible in your PRO admin
Your drivers
Your driver database
Every driver who's ever registered with you, in one searchable list you can filter, tag and email.
Accessible in your PRO admin
Driver profiles
Open a single driver to see their history with you, edit their details, and keep private notes.
Accessible in your PRO admin
Money
Orders
Every booking in one timeline, wherever it came from, with refunds and event matching in a click.
Accessible in your PRO admin
Financials
See revenue, costs and margin per event and across the season, with payouts tracked to your bank.
Accessible in your PRO admin
Sales channels
Connect an existing WooCommerce shop, map its products to events, and let orders flow in automatically.
Accessible in your PRO admin
For free organizers
Getting set up
Get started free
Create your organiser account, find your way around the admin, and know what is free and what PRO adds.
Your public profile
Make your page yours. Logo, brand colour, bio, contacts, social links and real reviews from Google or Tripadvisor.
Organiser and driver, one account
You do not need two logins. The same email runs your organisation and keeps your own driving record. Here is how to switch between them.
Your team
Invite co-admins so more than one person can run your organisation, and know exactly what they can do.
Accessible in your organiser admin
Your trackdays
Selling on Lapvio
Sell tickets on Lapvio
Take bookings and card payments on your own event page. Connect Stripe, answer one VAT question, add tickets, done.
What selling unlocks
Turning on Lapvio checkout is not only a payment method. It switches on the roster, check-in, event chat, the app and more, still on the FREE plan.
What your drivers get
The same trackday, from the driver's side. What they see in discovery, at checkout, in their inbox and in the app.
Orders, refunds and payouts
Every ticket sold on Lapvio in one list. How to find an order, how refunds work, and where the money actually goes.
Accessible in your organiser admin
Event day
Event day: roster and check-in
Run the gate from a phone. The roster, QR check-in, manual check-in, and the chat that reaches everyone who is coming.
Accessible in your organiser admin
Lapvio on your phone
The Lapvio app has an Organizer mode. Switch into it for the trackside tools: your next event, the roster, check-in and chat.
For coaches
Getting started as a coach
Become a Lapvio coach, find your way around the workspace, and go live in the catalog. The five tools you'll use and the order to use them in.
Sessions & dates
Define what you offer, then publish priced, bookable dates. At a circuit, somewhere of your own, or pinned to a trackday you're attending.
Getting paid
Connect Stripe so drivers can book and pay you directly, then track earnings, orders and refunds. All from the Payments tab.
Your public profile
The storefront drivers see. Your bio, credentials and circuits, an FAQ, photos and video, and verified Google reviews. Plus the switch that lists you.
Posting updates
Share news, results and open spots from your own feed. Straight from the dashboard cockpit, with photos or a PDF, in any of your languages.