If your event needs a signed waiver, Lapvio collects it online during registration, so every driver arrives already signed and you keep a clean record.
You have two ways to get there. Use the waiver Lapvio provides, or bring your own document. You can also mix the two: most of your events on one, a partner event on the other.
How it works
- You choose, per event, which waiver applies.
- When a driver registers, signing it is one of their steps.
- A signed waiver is recorded against the driver and is one of the conditions that marks them ready for check-in.
Choosing the waiver for an event
Open the event, go to Waiver signing, and pick one of three:
- No waiver for this event. Drivers are never asked to sign. The portal simply leaves the step out.
- Lapvio default waiver. The document Lapvio maintains, in your branding. Available once you have set it up (below).
- Our own DocuSeal template. Your own document, referenced by its DocuSeal template ID.
Nothing is assumed. An event you have not configured has no waiver step, and switching your organisation to the Lapvio waiver never adds a signing step to events that deliberately had none.
The Lapvio default waiver
A participant declaration written for trackday organisers across the EU, in Czech, English and German. Each driver gets it in their own language, with your organisation named as the organiser, your logo, and your brand colour.
It is not legal advice
The Lapvio waiver is a starting point that we maintain, not a document prepared for your situation. It has not been checked against the law of your country, your contract with the circuit, or your insurance. Have your own legal advisor look at it before you use it. You will be asked to confirm you understand this before you can switch it on.
Setting it up
Everything lives under Waivers in the main navigation, on the Settings tab.
Legal entity. Your legal name, registration number and registered address. These print on every declaration as the organising party, and all three are required before the waiver can be switched on.
Use the Lapvio default waiver. The switch that turns it on. You will be shown a short notice to read and accept first, and we record who accepted it and when.
What participants fill in. Date of birth is always collected, because it identifies the participant. Three more are yours to choose:
| Setting | Default | Notes |
|---|---|---|
| Home address | On | Recommended, so the declaration names an identifiable person |
| Driving licence number | Off | The number only, never a scan or an upload |
| Photo and video consent | Off | When on, a separate opt-in box that is never pre-ticked |
Organizer information. A free-text note in each language, printed after the declarations in its own box. Practical things: gate times, paddock rules, noise limits. It sits outside the legal text and cannot change it. A language you leave empty is simply left out of documents in that language, never translated for you.
Preview the document. Renders your actual configuration in any language, with sample participant data. Nothing is sent and nothing is signed.
Signed documents
The Documents tab lists every signed waiver across your organisation, filterable by event. For each one you can see who signed and when, which version of the text they agreed to, and whether they gave photo consent. You can download the signed PDF and its audit trail.
Lapvio keeps its own copy of both, so the record stays with you and does not depend on the signing service.
Signed before the gate
Because waivers are signed during registration, by event day the roster already shows who has signed and who has not. No clipboards, and the check-in scanner will not pass a driver who is missing it unless you override.
Who hasn't signed
The roster flags any driver who has registered but not yet signed, so you can chase them before the day. Most will complete it when you send a reminder.
Passengers count too. Anyone added as an extra passenger gets their own document to sign, without the vehicle and registration plate fields.